PLEASE NOTE: This Our Service Fee only. State Fee's will apply based on which state(s) you will need to obtain the permits for. You will be contacted by a compliance agent once the order is received to go over state fees. You can also reach out to one of our agents prior to placing the order to discuss the states fees. Please see our Compliance Agents section on the home page for all contact info.

Temporary Fuel & Trip permits are available to facilitate transportation through a state for which a carrier does not have the proper fuel or registration credentials. Since these permits are issued for short duration and are quire costly they should only be used when obligations mandate. Other wise contact us to set up permanent IRP and IFTA accounts.

Temporary Fuel Permits are issued to cover a carriers operation for which they do not have current IFTA credentials or a fuel permit for the intended state of travel.

· Trip Permits are issued to act as a temporary vehicle registration when traveling into a state for which they are not apportioned or registered. This applies to both IRP apportioned carriers and carriers that are not apportioned due to having mainly intrastate operations.

· Combo Permits are offered by several states and combine both fuel and trip permits at a reduced fee. If you need both and a specific state offers a "combo", ordering this is less expensive than ordering both separately. Other states only offer a combo and in this case it's and/or a fuel and trip permit.
In general, if your vehicle meets or exceeds any of the below listed criteria, you must secure a temporary fuel or trip permit when not permitted or apportioned in the state for which you intend to operate.

Qualifying Criteria*:

· Has 2 axles and gross or registered weight exceeds 26,000 pounds, except for Nevada, New Mexico and Arizona which have the following criteria:
Arizonia: All for hire carriers operating a vehicle with 2 or more axles (regardless of weight).
California: All commercial vehicles regardless of weight are required to have a Ca Trip Permit unless they are hauling their own personal belongings
Nevada: 10,001 pounds or greater require a trip permit
New Mexico: 12,001 pounds or greater require a trip permit

· Has 3 or more axles regardless of weight

· Is used in combination and gross or registered weight exceeds 26,000 pounds

*California, Nevada, New Mexico and Arizona have the additional qualifying criteria for which a trip permit is required:
Arizonia: All for hire carriers operating a vehicle with 2 or more axles (regardless of weight).
California: All commercial vehicles regardless of weight are required to have a Ca Trip Permit unless they are hauling their own personal belongings
Nevada: 10,001 pounds or greater require a trip permit
New Mexico: 12,001 pounds or greater require a trip permit

New York, Kentucky, Oregon & New Mexico also require mileage permits. Oregon and New Mexico temporary mileage permits are available from their port of entries. NY & KY mileage permits can be ordered through our office or website.

The following pertains to carriers with operations in New York or Kentucky.
New York - All vehicles 18,000 pounds and over must have a NY HUT. This permit is available as a temporary that will convert to permanent. All tractor trailer units that transport any type of fuel must get an AFC permit for trailer as well as a HUT for Power unit. All straight trucks that transport any type of fuel must get an AFC permit only

Kentucky - All vehicles with an actual or registered gross weight over 59,999 pounds must have a KYU number. Available as a temporary but must apply via application to secure permanent. If time allows it is advisable to secure permanent credentials.

PLEASE NOTE: This is only Ace Licensing's filing fee. State fee's will apply on a state to state basis. You will be contacted by one of our compliance agents shortly after the order has been placed to go over your state needs and to collect the necessary information for your load.

Temporary oversize/overweight (over-dimensional permits) are available to facilitate the transportation of loads exceeding legal dimensions. Since these permits are issued for short duration's careful planning is required.

Permits are issued for a specific time frame after which they expire and are null and void.

Permits will only be valid after approval from the state(s) from which they have been applied for. A copy of an application for a permit will not be honored under any normal operating circumstance. A separate permit must be secured for each state in which you will be conducting operations transporting an oversize/overweight load.

If you have a blanket over-dimensional permit issued by a state(s) be sure the dimensions of your load (including weight) do not exceed that for which the blanket permit is issued. Transport of oversize/overweight loads may only be conducted in the state for which the blanket permit was issued and only under the conditions and dimensions as noted on such a permit.

Some states may require insurance filings before issuing your permit, such information will be provided as part of this application process and in an email you will receive after completing this application.

OREGON WEIGHT-DISTANCE TAX

Hauling through Oregon with a commercial vehicle having a combined weight of 26,000 pounds or more, will require payment to the Oregon Weight-DISTANCE Tax. You’ll need to fill out the You’ll also be required to file a Highway Use Tax Bond with the Oregon Department of Transportation starting at $2,000 for one vehicle. All motor carriers are required to report Mileage Tax Report on a monthly basis, by the last day of the following month.

The Standard Carrier Alpha Code (SCAC) is a privately controlled US code used to identify vessel operating common carriers (VOCC). It is typically two to four letters long. The National Motor Freight Traffic Association developed the SCAC code in the 1960s to help road transport companies computerize data and records.

The Standard Carrier Alpha Code, a two-to-four letter identification, is used by the transportation industry to identify freight carriers in computer systems and shipping documents such as Bill of Lading, Freight Bill, Packing List, and Purchase Order. It is also used by the American National Standards Institute, Accredited Standards Committee X12, and United Nations EDIFACT for Electronic Data Interchange computer systems.

SCACs are commonly used by the automobile, petroleum, forest products, and chemical industries; as well as suppliers to retail businesses, carriers engaged in railroad piggyback trailers, and ocean container drayage.
Freight Carriers who participate in the Uniform Intermodal Interchange Agreement (UIIA) are required to maintain a SCAC. Certain groups of SCACs are reserved for specific purposes. Codes ending with the letter "U" are reserved for the identification of freight containers. Codes ending with the letter "X" are reserved for the identification of privately owned railroad cars. Codes ending with the letter "Z" are reserved for the identification of truck chassis and trailers used in intermodal service.

SCAC is also used to identify an ocean carrier or self-filing party, such as a freight forwarder, for the Automated Manifest System used by US Customs and Border Protection for electronic import customs clearance and for manifest transmission as per the USA's "24 Hours Rule" which requires the carrier to transmit a cargo manifest to US Customs at least 24 hours prior to a vessel's departure at port of loading.